As you browse our sites (www.coic.org.uk, www.icca.ac.uk, www.tbtas.org.uk) and whenever you communicate with us, we collect personal information. We are committed to safeguarding the privacy of our website visitors and this policy sets out how we will treat your personal information.
Please read this policy carefully, along with our Website Terms and Conditions, to understand how we collect, use and store your personal information. The provision of your personal information to us is voluntary but please note that in some cases without providing us with personal information your use of our services or your interaction with us may be impaired.
Our sites are operated by The Council of the Inns of Court, a company limited by guarantee registered in England and Wales under company number 8804708, registered charity number 1155640 and registered office of 9 Gray’s Inn Square, London WC1R 5JD.
To contact us please send us an email to firstname.lastname@example.org or call us on 020 7822 0763.
You have the right to make a complaint to the Information Commissioner’s Office at any time, but we always appreciate the opportunity to hear about your concerns before you feel this step is necessary.
We may collect, store and use the following kinds of personal information:
The EU General Data Protection Regulation (“GDPR”) recognises certain categories of personal information as sensitive and therefore requiring more protection, for example information about your health, ethnicity and political opinions. The GDPR and the Data Protection Act 2018 also afford greater protection to criminal data. In certain situations, COIC may collect and/or use these kinds of data (for example, due to the nature of BTAS tribunals they are likely to consider evidence including criminal or alleged criminal data). We will only process these kinds of data if there is a valid reason for doing so and where the law allows us to do so.
Where you submit personal information for publication on our sites or elsewhere, we will publish and otherwise use that information in accordance with the licence you grant to us. We will not, without your express consent, provide your personal information to any third parties for the purpose of direct marketing.
Data privacy law requires us to rely on one or more lawful grounds to collect and use your personal information. We consider the following to be relevant to COIC’s use of your personal information:
We may disclose personal information about you to any of our employees, officers, agents, BTAS panel members (for the purpose of tribunals), suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this policy.
In addition, we may disclose personal information about you:
Personal information which we collect is generally stored within the UK, but may be transferred to or stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who works for us or one of our suppliers. Some countries outside the UK and EEA have a lower standard for personal information, including lower security requirements and fewer rights for individuals. We take all steps reasonably necessary to ensure that your personal information is subject to appropriate safeguards (such as by entering into standard contractual clauses designed to protect it) and used in accordance with this policy.
Personal information that you submit for publication on our sites will be published on the internet and therefore publicly available, via the internet, around the world. We are not responsible for republication by third parties. For further information please see our Website Terms and Conditions.
The period for which we keep your personal information depends on the purposes for which it is held. In general, unless still required in connection with the purpose(s) for which it was collected and/or otherwise processed, we remove your personal information from our records six years after the data it was collected – but this varies. If before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right of erasure, we will remove it from our records at the relevant time.
Please see our Data Retention Policy, or contact us for further details.
We take appropriate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure of or access to your personal information. For example, your personal information is only accessible by appropriately individuals on a confidential basis, and stored on secure servers.
Data transmission over the internet cannot be guaranteed to be 100% secure, and we cannot guarantee the security of data sent over the internet and so wish to draw to your attention that you send us information in this manner at your own risk.
Where we have given you (or you have chosen) a password which enables you to access certain parts of our sites, you are responsible for keeping this password confidential, and we ask you not to share this with anyone.
Given we are UK-based; generally the personal information we collect is stored within the UK. However, where we use agencies and/or suppliers to process personal information on our behalf, it is possible that personal information we collect from you will be transferred to and stored in a location outside the European Economic Area (“EEA”), for example the United States.
Please note that some countries outside of the EEA have a lower standard of protection for personal information, including lower security requirements and fewer rights for individuals. Where your personal information is transferred, stored and/or otherwise processed outside the EEA in a country that does not offer an equivalent standard of protection to the EEA, we will take all reasonable steps necessary to ensure that the recipient implements appropriate safeguards (such as by entering into standard contractual clauses) designed to protect your personal information and to ensure that your personal information is treated securely and in accordance with this policy. If you have any questions about the transfer of your personal information, please contact us using the details above.
You have the following data privacy rights:
If we are relying on your consent, you can withdraw that consent at any time.
If you want access to your information, send a description of the information you want to see and proof of your identity to The Council of the Inns of Court, 9 Gray’s Inn Square, London WC1R 5JD. Please note that these are legal rights which are limited and subject to exemptions.
Our sites may from time to time contain links to third party websites. If you follow a link to any of these websites, please note that these websites will have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these third parties’ policies before you submit any personal information to these websites.
What are cookies?
Turning cookies off
Web browsers normally accept cookies by default. However, all modern browsers let you turn off either all or third-party cookies. Some of the cookies we use are essential for parts of the sites to operate and have already been set as per the table above (marked “strictly necessary”). Please be aware that restricting or deleting cookies may impact on the functionality of the sites.
The Help function within your browser should tell you how to reject cookies. Alternatively, you can visit www.allaboutcookies.org which provides general information about cookies and how you can manage cookies on your computer.
You may opt-out of Google’s analytics cookies by visiting Google’s opt-out page – https://tools.google.com/dlpage/gaoptout.